The Downers Grove Police Department will not join the 25 DuPage County law enforcement agencies that committed to a new police records management system, according to county committee minutes from the past two months.

The DuPage County Police Records Management System Oversight Committee confirmed Wednesday, July 22, that 25 agencies signed on to a consortium contract with Mark43, a cloud-native records platform that will replace the Hexagon WebRMS system when it reaches end-of-life in June 2027. Glendale Heights, Lombard, and Wheaton also opted out.

Downers Grove said no earlier. Minutes from the committee's Wednesday, June 10, meeting state that "Downers Grove and Oak Brook have decided not to participate." A separate memo from Wheaton Police Chief P.J. Youker, dated Monday, June 1, confirmed that Downers Grove and Addison had already left the consortium before the Mark43 selection.

Neither Downers Grove PD nor the village has publicly stated what alternative records system the department plans to adopt.

What the switch means

The consortium, created in 2013, currently runs on Hexagon's WebRMS platform. The system serves about 1,673 users across what was originally 31 partner agencies, at a total annual cost of roughly $1.92 million.

Mark43 was chosen through a formal request-for-proposals process that evaluated written bids, vendor demonstrations, and user feedback. Axon and Motorola were also considered. RMS Manager Don Ehrenhaft told the committee at its Monday, May 11, meeting that preliminary Mark43 pricing was projected to be lower than the current Hexagon cost, with no additional staffing required. Ehrenhaft said implementation would take at least 15 months.

The new system is cloud-native, meaning officers could access records from any device rather than designated on-premises computers.

Woodridge and Westmont status unclear

Woodridge Police Department sent four representatives to the May 11 informational meeting, including Denis Brinkman, Marissa Hansen, Erin LaMantia, and Ken Ostarello. Woodridge was not named among the agencies opting out at any meeting reviewed.

Westmont PD is listed as a current consortium member with 45 users paying approximately $51,693 per year. Woodridge PD has 60 users at roughly $68,924 per year. Neither department was explicitly confirmed among the 25 committed agencies in the July 22 minutes, and neither has been contacted for comment.

IGA still being finalized

Committee members reviewed the intergovernmental agreement at the July 22 meeting and requested changes to clarify certain points. Anthony McPhearson, DuPage County's chief information officer, asked all members to review the IGA thoroughly before the next step. The agreement's final terms, including cost structure and data ownership, have not been published.

The full list of the 25 committed agencies has not been released. No next meeting date has been announced.