Westmont and Woodridge police departments are getting a new digital records system under a $4.5 million contract a DuPage County committee approved Oct. 6.

The system will replace the software officers across 25 agencies use to log incidents, arrests and reports. The PRMS Oversight Committee voted to recommend the contract with New York-based Mark43, Inc., sending the deal to the Finance Committee and then the DuPage County Board for a vote scheduled for Tuesday, Oct. 13. The committee's meeting record shows the resolution passed.

The seven-year contract, valued at $4,486,516, would run from Oct. 14, 2026, through Oct. 25, 2033, and serve the DuPage Justice Information Systems consortium. Westmont Police Department and Woodridge Police Department are both listed as consortium members, according to a Wheaton Police Department memo detailing the project.

Downers Grove is not part of the deal. The village's police department opted out of the new system, a decision noted in the committee's June 10 meeting minutes.

What changes

The Mark43 system will replace Hexagon's WebRMS platform, which consortium agencies have used since 2018. The consortium was created in 2013 and originally included 31 agencies. Several have since departed, including Downers Grove, Addison and Oak Brook, bringing the current count to 25.

RMS Manager Don Ehrenhaft told the committee in May that Mark43 was chosen through a formal evaluation using written proposals, vendor demonstrations, user feedback and cost scoring. He said preliminary pricing "was projected to be lower than the current Hexagon cost, with no additional PRMS staffing required."

Implementation is expected to take at least 15 months once the contract is executed.

What's next

DuPage County Chief Information Officer Anthony McPhearson told the county's Technology Committee on Oct. 6 that after County Board approval, "they will have an official kickoff within the following week." The RMS team plans to provide monthly updates to member agencies during the rollout.

The committee had tabled the same contract at a Sept. 30 special meeting. The reason for that delay was not stated in available meeting records.

An intergovernmental agreement governing how agencies participate in the consortium was also approved by the oversight committee in August and is scheduled for the County Board's Oct. 13 agenda alongside the Mark43 contract.